SUMMIT COUNTY COURT OF COMMON PLEAS - PROBATE DIVISION
JUDGE ELINORE MARSH STORMER

Birth Registration/Corrections/Changes

Background: Since December 20, 1908, live births are recorded in the Ohio Department of Health, Office of Vital Statistics, so to get a copy of a birth registration after that date, contact the local Health Department Vital Statistics Office or the Ohio Department of Health, Office of Vital Statistics.

Prior to December 20, 1908, all live births were registered in the Probate Court in the county where the birth occurred. For births before December 20, 1908, contact that Probate Court to get a copy of the registration.

 

CAREFULLY READ THE FOLLOWING INSTRUCTIONS TO SAVE YOU TIME

 

Requirements to Correct, Change or Record a Birth Certificate:

Ohio law provides that a person who claims to have been born in Ohio, and whose registration of birth was not recorded, has been lost or destroyed, has not been accurately recorded, or requires a change to gender marker, may register, correct or change their birth record by following the required steps listed here.

These records will be maintained confidentially and not visible to the public. Depending upon the application and the Affidavit evidence, the Court may require a hearing.

Where to File:

  • The Probate Court of the county of birth, the county of residence or the county in which the mother resided at the time of birth.
YOU MUST DO EACH OF THESE THINGS FOR ANY TYPE OF APPLICATION:

You must file the appropriate application as designated below and attach a certified copy of the birth certificate to be changed unless the birth was not registered.

You must file two Affidavits which meet the requirements for the type of order you are seeking.  The Affidavits must be completed by individuals who are not the applicant and who have personal knowledge of the applicant’s requested correction, change or birth in Ohio. All signatures must be notarized.

The applicant must come to the Records room of Probate Court (no appointment necessary) and pay court costs at the time of filing.

If the person for whom the correction, change or registration is a minor, only a parent or legal guardian may apply; applicant’s signature must be notarized.

Procedure for Correcting Birth Records To be used if there is a clerical error in the birth record, for example a name is misspelled.

In Probate Court file an application for a Correction of Birth Record. Attach to the application a certified copy of the birth certificate to be corrected.

    • At least two Affidavits must be completed by individuals who are not the applicant and who have personal knowledge of the birth. All signatures must be notarized.
    • Evidence must be presented that verify the correct facts of the birth. At least two pieces of acceptable evidence are required. (Please see list of acceptable evidence).

Procedure for Changing a Gender Marker on Birth Records  To be used to change the gender assigned on the birth certificate.

In Probate Court file an application for a Change of Birth Record. Attach to the application a certified copy of the birth certificate to be corrected.

    • At least two Affidavits must be completed by individuals who are not the applicant and who have personal knowledge of gender status. All signatures must be notarized.
    • Evidence must be presented that verify the correct facts of gender status. At least two pieces of acceptable evidence are required. (Please see list of acceptable evidence).

Procedure for Delayed Registrations of Birth  To be used if the birth was never registered with Vital Statistics.

In Probate Court file an application for a Delayed Registration of Birth.

    • Attach to the application a letter of search stating that no birth record can be found. If the birth was prior to December 20, 1908, the letter must be from the Probate Court of the county where the birth occurred. If the birth was after December 20, 1908, the letter must be from The Ohio Department of Health, Office of Vital Statistics in Columbus, Ohio.
    • Evidence must be presented that verify the facts of the birth. At least three pieces of acceptable evidence are required. (Please see list of acceptable evidence).

For further questions or if the applicant no longer lives in Ohio, please contact our office directly at:  recordsinfo@summitohioprobate.com

Addresses:

Summit County Public Health Office of Vital Statistics

1867 W. Market Street
Akron, OH 44313
(330) 812-3845
www.scphoh.org

Ohio Department of Health Office of Vital Statistics

P.O. Box 15098
Columbus, OH 43215-0098
(614) 466-2531
www.odh.ohio.gov

Summit County Probate Court Records Room

209 S. High Street
Akron, OH 44308-1668
(330) 643-2352
recordsinfo@summitohioprobate.com

Filing Fees:

  • Birth Registration filing fee is $30.00
  • Birth Record Correction fee is $28.00
  • If you use a credit card, a 3% charge will be added.

FAQ’s